Systems · Resonance
The Resonance Portal
One private portal for WhatsApp, email, meetings, photos, social and the books, kept current by a team of AI agents. It ran the Resonance Tree from Bali to Burning Man. The same system can be built for your business.
- Location
- Bali · Nevada · online
- Role
- Founder, system designer and builder
- Offer
- Custom AI business operating systems
The problem
Dozens of volunteers, a Bali fabrication yard, a Nevada build site, and information everywhere: WhatsApp, email, recorded calls, thousands of photos, receipts. Nobody could see the whole project.
How it works
1 · It listens
WhatsApp, email, calls, photos and the bank feed flow in on their own.
2 · AI sorts it
Agents summarize, tag and file everything, and draft what comes next.
3 · You decide
One morning page shows what needs you. Approve, and it gets done.
Start the day
Your priorities and your calendar
The two screens opened first every morning, on a laptop or a phone.
Today: priorities by brand
What needs your call, today’s focus, and the top tasks for each brand and workstream, ranked by priority and due date.
For youYour day, decided in two minutes.
Plan: the months ahead
Trips, deadlines, events and dated tasks on one calendar. Filter by type, tap a day to see what is on it. 125 dates on it now.
For youEvery deadline and trip, months out.
Your channels
Every conversation, in one place
The portal reads the channels your team already lives in and turns them into summaries, topics, decisions and tasks.
Every group chat bridged in and summarized each day, then sorted into topics. Open a topic and every thread about it is there, across all your groups.
For youYour team and customer groups, finally searchable.
See how it works →
Meeting management
Recorded calls become decisions, action items and topics. Every decision is logged with the meeting it came from.
For youYour Zoom, Meet or phone calls, turned into decisions and tasks.
See how it works →Content and brand
Media the AI can actually use
Every photo, clip, film and deck, categorized by AI so it can be found, reused and posted.
Photos and video, categorized by AI
Thousands of photos and clips, each tagged by subject, workstream, build phase and quality. Filter in one click, or let the AI pick the best shots for a post.
For youYour product, job-site or event media, sorted automatically.
See how it works →
Social media and content planning, automated
Raw material is grouped into post ideas, drafted by AI and scheduled straight to Instagram once you approve.
For youYour social calendar, drafted by AI, approved by you.
See how it works →Brand
Logos, fonts, colors and the brand board in one place, ready for anyone making something that looks like you.
For youYour brand kit, always the current version.
Films
Every film and reel, newest first, with where each one is used.
For youYour video library, ready to share.
Decks and one-pagers
Pitch decks and one-pagers with a link to edit each in Canva. Filter by audience, open the one you need.
For youYour sales material, one tap away.
Customers and money
Relationships and the books
Who you work with, who you are reaching out to, and where the money stands.
Customer management and outreach
Over 800 prospects, ranked by fit. AI drafts a short first hello for each; you approve in the queue and it sends, spaced out like a person would.
For youYour pipeline, worked every day.
Competitions and grants
Over 200 open calls, grants and competitions, ranked by fit, deadline and size, so the right three rise to the top.
For youFunding and bids you would have missed.
Accounting
Raised, spent, committed and owed, reconciled to the bank and receipts, with a budget per category.
For youYour books, always current.
See how it works →Run the business
Reports, tasks and files
The operating side: a daily read on the business, one task list, and every file where it belongs.
Daily reports on the state of the business
Every morning, one report: what moved, what needs you, deadlines coming up. Meetings, Instagram and the media library each get their own report.
For youYour business, summarized before coffee.
Tasks
Action items from calls, chats and email land on one list, by workstream and owner, with the source attached.
For youOne list your whole team trusts.
See how it works →File management and organization
Every file indexed, deduplicated and sorted by workstream, with AI notes on what each one is and who should see it.
For youYour Drive, organized and searchable.
Screens and clips are from the live Resonance system. Names of people and businesses are replaced, and private text is blurred.
How it works
Step-by-step guides
Every screen, click by click. Written from live walkthroughs of the system, which is also how each feature is tested.
Maintained by AI, connected by MCP
An AI team
Specialist agents for accounting, comms, photos, marketing and tasks, each with a daily routine.
MCP connection
Open it from Claude or any MCP client: ask a question, file a task, pull a report, in plain language.
Roles and permissions
Staff, partners, donors and contractors each see their own slice.
Every run logged
Automations and handoffs leave a record, so the system can be checked and improved.
Built around your business
- Your WhatsApp groups
- Your email inbox
- Your Instagram and social
- Your meeting recordings
- Your books and receipts
- Your photos and files
- Your team and roles
- Your AI tools, via MCP
The result
The Resonance Tree was designed, built in Bali, shipped, and raised at Burning Man 2026 on this system.
For your organization
A portal like this, built for your business in accounts you own: studios, nonprofits, event producers, retreat centers, service companies. On site in Hawaii, Mexico and California; remote anywhere. Start with an operations audit.
Book an operations auditConcept, system design and product direction: Elliot Fabri. Built with Claude (Anthropic).